How to Download Form 16A (TDS Certificate) from Traces

By | May 28, 2018
(Last Updated On: February 20, 2019)

How to Download Form 16A from Traces

Complete guide on downloading Form 16A by Deductor of tax  from traces website of income tax department. This is the form for issuing TDS certificate for  other than salary.  In case of TDS deducted on salary form No 16 has to be issued for which you can refer How to Download Form 16 (TDS Certificate) from Traces .

Brief Steps for Downloading Form 16A

• Step 1: Login to TRACES website by entering the “User ID, Password ,TAN of the Deductor and the Verification Code”.
• Step 2: Landing page will be displayed. Please check statement status under “Statement /Payment Tab ” before raising  the request for Form 16A . Request for Downloading Form 16A can only be Submitted when Statement Status is  either Statement Processed with Default or Statement Processed with out Default.
• Step 3: Click on “Form 16A” available under “Download’s” tab.
• Step 4: Deductor can request for “Form 16A” through “Search PAN download” or “Bulk PAN” downloads option.
• Step 5: Authorized Persons details to be printed on Form 16A will appear on the screen , click on “Submit” to proceed further.
• Step 6: Financial Year, Form type and Quarter for which KYC required will be auto populated. Enter Token Number of the  Regular (Original) Statement only, corresponding to the Financial Year, Quarter and Form Type displayed . Enter CIN/ Valid  PAN details pertaining to the Financial Year, Quarter and Form Type displayed on the screen on the basis of latest correction
statement filed by you. Please DO NOT copy /paste the data.
• After providing correct KYC details, an authentication code will be generated, which is valid for same calendar day for same  Financial Year, Form Type and Quarter.
• Step 7: On successful submission of the request, a unique “Request number” will be generated, which can be used to Track  the status of the request. Form 16A can only be downloaded if the status is “Available”, user needs to wait for 24- 48 hrs  incase request is in “Submitted” status .
• Step 8: Form 16A will be available in “Requested Download” tab, Deductor can check the status of Form 16A by using below  mentioned options :

• Step 9: Deductor can download Form 16A using “HTTP download” or “Download Manager option”.
– HTTP Download is useful to download small files. It will directly download file for the user
– Download Manager is useful to download large files and where internet bandwidth is slow.
• Status for the Request submitted for Form 16A can be :
a) Submitted: Successful submission, Request in processing
b) Available: Form 16A available for Downloading
c) Disabled: Duplicate request submitted for downloading
d) Failed: User are advised to contact CPC(TDS)
e) Not Available: All PAN no. mentioned in the statement are Invalid
• Step 10: In order to convert Form 16A into PDF, Deductor should download “Form 16A PDF Converter Utility 1.4 L”

Important Information on Form 16A

• Form 16A is a TDS Certificate certifying the amount of TDS deducted, Nature of Payments & the TDS Payments deposited with  the Income Tax Dept.
• Form 16A downloaded ONLY from TRACES are considered as valid TDS certificates, as per CBDT circular 04/2013 dated 17th  April‟2013.
• Form 16A is generated only for valid PAN. In case of invalid PAN or if the PAN is not reported in TDS statement, Form 16A will not  be generated.
• TDS certificates downloaded from TRACES are non-editable.
• Form 16A can be downloaded from F.Y 2007-08 onwards for the statement processed by TRACES.
• Deductor can download Form 16A by using HTTP Download or Download manager accordingly once it is available.
• Downloaded file will be in ZIP format. Please do not Extract the File.
• Deductor need to convert the downloaded Form 16A zip file into PDF by using latest version of PDF convertor utility available  on TRACES.
• Authorized person of Deductor is required to Sign Form16A manually or by Using DSC.
• DSC can be placed on Form 16A using PDF Generation utility while converting Form 16 A Zip file into PDF.
• Password to open Form 16A is TAN number in Capital letters i.e. ABCD12345E.

Pictorial Guide for Downloading Form 16A

Step 1: Login to TRACES website by entering the “User ID, Password ,TAN of the Deductor and the
Verification Code”.

View Tutorial for download Form No 16A in pdf

PDF Converter Utility V1.4 L

In order to convert Form 16A into PDF, Deductor should download “PDF Converter Utility 1.4 L”

•Separate PDF files will be generated for each PAN and will be saved in the destination folder selected by you.
•User can opt to manually sign Form 16 A PDFs after printing them.

Online Verification of TDS Certificate

How to Verify TDS Certificate of Income Tax online

Income Tax TDS Certificates : Free Study Material

How to Download Form 16A from Traces

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