TaxHeal - GST and Income Tax Complete Guide Portal

(Last Updated On: May 6, 2019)

The process of managing the ITD-related proceedings electronically is known as e-proceedings. In place of handling the proceedings manually, user can manage their proceedings online through assigned Income Tax Officer (ITO).
With an assigned ITO, assessee can communicate online to reduce visits in IT office for regular issues.
The e-Proceeding is available for all applicable type of notices, questionnaire, and letter issued under various sections of the IT Act.
Please submit your online response by following the below mentioned steps: Ensure you read and understand this document in full before you start the submission process.

Refer also e Proceeding / e -Assessement under Income Tax -User Manual

Step 1

Logon to the ‘e-Filing’ Portal www.incometaxindiaefiling.gov.in

Step 2

Go to the ‘e-Proceeding’ menu ⇒ Click ‘e- Proceedings’. All the proceedings which are pending as well as closed in your case would be listed therein.
Identify the proceeding by the “Proceeding name” to which requires compliance.
Click on the ‘Proceeding Name’ (hyperlinked). It will open up the list of notices which requires response from you.
Click on the ‘Notice/Communication Reference ID’ to view or download the notice details.

Step 3

Click on ‘Submit’ link provided under ‘Response’ column against the notice line item. New page will open for the response submission.

‘Response type’ need to be selected from the drop down (Partial response/full response).

If response submission is in installments, then one need to choose the response type as “Partial”.

In the text box provided, the written response can be submitted. The text box can accommodate a maximum of 1000 characters. Kindly avoid use of special characters such as [, ], (, ), &, /, # etc in the text response.

Below the text box, there is an additional table to provide PDF documents as an attachment that are sought through the notice. This can be used even to submit PDF documents that you may reply upon to support the written submission.

Each of the documents will have to be appropriately named. Attachment description need to be selected from the drop down provided. Thereafter the PDF of the documents will have to be attached by clicking on ‘Choose File’. If list of drop down values does not include the description of the document that you propose to attach, choose the value “Others” and enter the name the document in lines with the other drop down values.

The File name of the attachment should not contain space or any special characters other than –(hyphen) or _(underscore).
Click Here to view the list of permitted special characters.

Allowed Special Characters

Character	Name	Unicode	Allowed
–	Minus	U+002D	Yes
_	Underscore	U+005F	Yes
Space	Space	U+0020	No
!	Exclamation	U+0021	No
“	Double quote	U+0022	No
#	Number sign (hash)	U+0023	No
$	Dollar sign	U+0024	No
&	Ampersand	U+0026	No
‘	Single quote	U+0027	No
(	Left parenthesis	U+0028	No
)	Right parenthesis	U+0029	No
*	Asterisk	U+002A	No
+	Plus	U+002B	No
,	Comma	U+002C	No
.	Full stop	U+002E	No
/	Slash	U+002F	No
:	Colon	U+003A	No
;	Semicolon	U+003B	No
<	Less than	U+003C	No
=	Equal sign	U+003D	No
>	Greater than	U+003E	No
?	Question mark	U+003F	No
@	At sign	U+0040	No
[	Left bracket	U+005B	No
\	Backslash	U+005C	No
]	Right bracket	U+005D	No
^	Caret	U+005E	No
`	Grave accent (back tick)	U+0060	No
{	Left brace	U+007B	No
\|	Vertical bar	U+007C	No
}	Right brace	U+007D	No
~	Tilde	U+007E	No

It may be kindly be noted that a maximum of 10 Supporting PDF documents, each of maximum 5 MB size, can be submitted in a single response submission and any number of submissions can be made in response to single notice.

Please ensure that the each of the PDF file does not exceed 5 MB size. If a document size exceeds 5 MB size, kindly split the document into two or more file with document name differentiated by tagging _1, 2, 3 etc. example: Bankaccountstatement_1, Bankaccountstatement_2 etc.

If number of document exceeds ten in number, kindly prefer multiple submission in response to the notice by choosing the response type as “Partial Response”

In case of multiple partial response is made, while submitting the last of the partial response, the response type be chosen as “Full response” so as to indicate that you have nothing further more to submit in response to the notice.
Best Practices for Scanning of Documents
Please follow the below key points for Scanning of Documents
Scan Settings

Set the Scan Clarity to at least 300 DPI.
Choose the format of saving the document as PDF and name the document appropriately.
Scan the document in Black and White only.
Please ensure that the document is not password protected.

Scanning Source Documents

Scan only the original document
Ensure that the document size is A4 or letter only.
If there are multiple pages, kindly scan all the pages into a single file and ensure that the final size of the PDF does not exceed more than 5 MB.

Key points to avoid poor quality

Please ensure the original Document that is been scanned is clear and not faded.
If the documents are handwritten, please ensure that it is clear and readable.
Please ensure documents are devoid of ink bleeding or smudging.

Step 4

Click ‘Continue’ to proceed with the response submission.
The submission of e-Proceeding can be e-Verified using DSC or EVC.

Step 5

On successful submission, a view button will get enabled under the Response column of respective notice. On click of this link, you will be able to view the submitted responses.
Kindly note that in case you find that you have missed out submitting any response or documents you can submit additional response by following the above steps even if the response type mentioned earlier is “Full response” as long as the “submit” hyperlink against a proceeding line item is enabled.

How to rely Income Tax Notice by e-proceedings online

One thought on “How to rely Income Tax Notice by e-proceedings online”

Leave a Reply Cancel reply