I. Employee Contributions to PF/ESI Disallowed if Deposited Beyond Statutory Due Dates, Even if Before ITR Due Date
Issue:
Whether employees’ contributions to EPF and ESI, if deposited beyond the due dates prescribed under the respective provident fund and ESI statutes, are allowable as a deduction under Section 36(1)(va) of the Income-tax Act, 1961, even if such payment is made before the due date for filing the return under Section 139(1). Also, whether a moratorium imposed by RBI can override this statutory requirement.
Facts:
For the assessment year 2020-21, the assessee’s claim for deduction of employees’ contributions to EPF and ESI was disallowed by the Centralized Processing Centre (CPC) in an intimation passed under Section 143(1). The disallowance was on the ground that these contributions were deposited beyond the due dates prescribed under the respective EPF and ESI statutes. It was noted that the Supreme Court, in Checkmate Services Pvt. Ltd. v. CIT-1 (2022), had conclusively held that employee contributions to PF/ESI deposited beyond the statutory due date, as prescribed under relevant Acts, are not allowable as a deduction under Section 36(1)(va), even if such payment is made before the due date for filing the return under Section 139(1). The assessee bank also faced a moratorium imposed by the Reserve Bank of India, which was factually established and genuinely constraining.
Decision:
Yes, the court upheld the order of the Commissioner (Appeals) confirming the disallowance. It held that since the ruling in Checkmate Services Pvt. Ltd. (supra) was delivered after the return was processed, its authoritative interpretation by the Apex Court had retrospective effect, being a declaration of what the law always was. Moreover, the moratorium imposed on the assessee bank by the Reserve Bank of India, although factually established and genuinely constraining, could not override the statutory requirement under Section 36(1)(va).
Key Takeaways:
- Supreme Court’s Checkmate Ruling (Section 36(1)(va)): The decision firmly reiterates and applies the binding pronouncement of the Supreme Court in Checkmate Services Pvt. Ltd. This judgment definitively settled that for employees’ contributions to welfare funds (like EPF and ESI), the payment must be made within the statutory due dates prescribed under the respective social welfare legislations (EPF Act, ESI Act). Payment before the income tax return filing due date under Section 139(1) is not sufficient if the payment is beyond the specific due dates of the provident fund or ESI Acts.
- Retrospective Effect of Apex Court Rulings: A declaration of law by the Supreme Court is considered to have retrospective effect, meaning it clarifies what the law always was. This is distinct from legislative amendments that can be prospective or retrospective.
- Statutory Requirements Override Practical Constraints: Even genuine practical difficulties or external constraints like an RBI-imposed moratorium cannot override explicit statutory requirements for claiming deductions.
- Distinction from Employer’s Contribution (Section 43B): This case pertains specifically to employee contributions under Section 36(1)(va). Employer’s contributions are generally covered by Section 43B, which allows deduction if paid before the due date of filing the return. The Checkmate Services case clarified this crucial distinction.
II. Employer’s Contribution to Gratuity Fund Allowable if Paid Before ITR Due Date
Issue:
Whether an employer’s contribution to a Gratuity Fund is allowable as a deduction under Section 43B of the Income-tax Act, 1961, if the payment is made after the tax audit report but before the due date for filing the return under Section 139(1).
Facts:
For the assessment year 2020-21, the assessee made a payment of a certain amount towards the Gratuity Fund. This payment was made after the tax audit report was submitted but before the due date for filing the return of income under Section 139(1).
Decision:
Yes, the court held that since the assessee made the payment towards the Gratuity Fund before the extended due date for filing the return, the same would qualify for deduction under Section 43B. Therefore, the disallowance made by the Assessing Officer was not justified.
Key Takeaways:
- Section 43B and Actual Payment: Section 43B allows deduction of certain expenses (including employer’s contribution to gratuity fund) only in the year in which they are actually paid, irrespective of the previous year in which the liability to pay such sum was incurred.1
- Due Date for Payment under Section 43B: For items covered by Section 43B, the payment must be made on or before the due date of furnishing the return of income under sub-section (1) of section 139. This is a crucial distinction from Section 36(1)(va) for employee contributions, as clarified in the Checkmate Services case.
- Payment Before Extended Due Date: If the payment is made before the extended due date for filing the return (as per extensions granted, e.g., by Notification No. 93/2020 dated 31-12-2020), it still qualifies for deduction under Section 43B.
- Favor of Assessee: This decision is in favor of the assessee, allowing the deduction for the employer’s contribution to the gratuity fund.
- Distinction between Employee and Employer Contributions: These two parts of the judgment clearly illustrate the distinct legal treatment of employee contributions (strict statutory due date for deposit under welfare laws) and employer contributions (actual payment before ITR filing due date).
and Narendra Kumar Billaiya, Accountant Member
[Assessment years and 2020-21]
| 1. | On the facts and circumstances of the case and in law, the Hon’ble JCIT(A) erred in confirming the disallowance u/s 36(1)(va) amounting to Rs. 9,44,99,290/- (out of Rs. 9,75,96,266/-) made by the Ld. Centralized Processing Centre (“CPC”) in the intimation passed u/s 143(1). |
| 2. | The Hon’ble JCIT(A) failed to appreciate and ought to have held that employees’ contribution to provident fund, paid after the statutory due date owing to the moratorium imposed by the Reserve Bank of India in accordance with the Banking Regulation Act, 1949, could not be disallowed. |
| 3. | The Appellant prays that the disallowance u/s 36(1)(va) of the Act amounting to Rs. 9,44,99,290/- be deleted. GROUND NO. |
| 1. | On the facts and circumstances of the case and in law, the Hon’ble JCIT(A) erred in confirming the additional levy of interest u/s 234C of the Act amounting Rs. 17,37,64,891/- as consequential in nature. |
| 2. | The Hon’ble JCIT(A) failed to appreciate and ought to have held that interest u/s 234C is chargeable on returned income. |
| 3. | The Appellant prays that the interest u/s 234C of the Act be computed at Rs. 7,38,54,250/ which was declared by the Appellant in the revised return of income.” |
| Sr No. | Particulars | Date |
| 1 | Moratorium imposed | Mar 05, 2020 |
| 2 | Reconstruction scheme introduced | Mar 13,2020 |
| 3 | Due date for payment of PF (Feb 2020) | Mar 15,2020 |
| 4 | Moratorium lifted | Mar 18,2020 |
| 5 | Payment of PF | Mar 19,2020 |
| 6 | Filing of Tax audit report | Dec 31,2020 |
| 7 | Payment of gratuity | Feb 11, 2021 |
| 8 | Filing of Return of Income | Feb 12,2021 |
| Extended due date for filing Return of Income in view of Notification No.93/2020 [F.No.370142/35/2020-TPL]/S.O. 4805(E) dated December 31, 2020 | Feb 15,2021 |
| • | Statutory Scheme: Section 2(24)(x) of the Act includes within the definition of an employer’s “income” any sum received from employees as their contribution to PF/ESI or other welfare funds. Section 36(1)(va) then allows a deduction for such sum, if and only if it is deposited in the designated fund “on or before the due date” prescribed under the relevant provident fund or ESI law. By virtue of the pre-existing Explanation to Section 36(1)(va), the “due date” means the date by which the employer is required to credit the employees’ contribution to the employees’ account under the relevant fund statute. In the present case, the due date for PF contributions was the 15th of the following month (for ESI, the 15th of next month) as per the respective Acts. Any employee-share contribution paid after that date does not qualify for deduction. Unlike employer contributions (which are governed by Section 43B), the statute does not allow employee contributions to be deducted even if paid before the income-tax return filing due date this distinction was deliberate and is rooted in the fiduciary nature of such contributions. |
| • | No Equitable Carve-Out: The Act does not provide any exception to this rule basedon reasonable cause or financial hardship. Even during the pandemic or other crises, unless the law or the concerned welfare authority extended the statutory due date for deposit of the contributions, the liability to deposit by the original due date remained. In this case, the assessee has not shown that the provident fund authorities granted any extension of the due date for remitting the February/March 2020 employee contributions. The moratorium imposed by RBI (which restricted the bank’s operations from March 5-18, 2020) was undoubtedly an extraordinary situation; however, in the absence of a specific relaxation under the EPF/ESI laws, the contributions that missed the prescribed due dates (e.g. contributions for February 2020 due by March 15, 2020) legally remain “belated”. The Income-tax Act, as it currently stands, does not empower either the Assessing Officer or this Tribunal to ignore the missed deadline on sympathetic grounds. |
| • | Apex Court’s Settled Decision: The Hon’ble Supreme Court in Checkmate Services(P) Ltd v. CTT178 (SC)] has authoritatively settled this issue in the Revenue’s favour. In that case, the Supreme Court considered the divergent High Court rulings (including those cited by the assessee such as Ghatge Patil, Aimil Ltd., Sabari Enterprises, etc.) and upheld the Department’s view that employee contributions to PF/ESI not deposited within the due date as per the respective Acts are not allowable as a deduction, even if deposited before the income-tax return filing date. The Hon’ble Court emphasized that the character of employee’s contribution (which is trust money deducted from employees’ wages) is fundamentally different from the employer’s own contribution; Parliament intended stricter compliance for the former. The Supreme Court noted that the Finance Act 2021 amendments (inserting Explanation 2 to Section 36(1)(va) and Explanation 5 to Section 43B) were clarificatory in nature – they shall not apply and shall be deemed never to have been applied for determining due dates of such contributions reinforcing that even prior to AY 2021-22 the law always required timely deposit toclaim the deduction. In sum, after Checkmate Services(SC), there remains no room for the earlier liberal view; any payment beyond the statutory due date results in forfeiture of the deduction under Section 36(1)(va). |
| • | Application to Facts: It is an admitted fact that a substantial portion of the employees PF/ESI contributions collected by the assessee in FY 2019-20 were remitted after the respective due dates (despite being remitted before the ROI due date). The quantum in dispute (29.44 crore) pertains to those remittances made beyond the grace period allowed by the welfare laws. Even if the delay was only a matter of days and occurred under stress of the bank’s temporary moratorium, the law provides no latitude to allow the deduction. The CIT(A) has rightly upheld the disallowance in principle, explicitly relying on the Supreme Court’s decision. The assessee itself, in the appellate proceedings, acknowledged the Supreme Court ruling and “offered” the amount for taxation, albeit “to buy peace”. Thus, both on facts and in law, the disallowance is warranted. |
| • | Moratorium ArgumentNo Legal Basis: The assessee’s plea that the RBI moratorium should shield it from disallowance, while understandable from an equitable standpoint, cannot override the statute. The Income Tax Act does not contain a provision to excuse or defer the Section 36(1)(va) condition due to a moratorium or any force majeure. Unless the contributions were deposited within the extended due dates granted by the controlling authority (for example, if the EPFO had extended March 2020 deadlines due to the pandemic or the specific bank moratorium), the contributions remain “late” in the eyes of Section 36(1)(va). The assessee has not pointed to any such notification or extension covering its case. Therefore, the moratorium, however compelling the circumstances, cannot be accepted as a ground to allow the deduction. This position finds support in the observation of the Hon’ble Madras High Court in Unifac Management Services (India) (P) Ltd v. DCITwhere the Court held that Sections 43B and 36(1)(va) operate independently; one cannot import the leniency of Section 43B into Section 36(1)(va) for belated employee contributions, and the employer is expected to deposit such contributions on time to avail deduction. In other words, there is no mechanism to relax the due date based on reasonable cause in this provision. |