Introducing the ability to loop over a list of items in Workspace Studio

Ashwani Kumar — Wed, 03 Jun 2026 12:56:47 +0000

Introducing the ability to loop over a list of items in Workspace Studio

We are introducing the ability to loop over a list of items in Google Workspace Studio flows, bringing more power and flexibility to your everyday workflows. As part of this, the Ask Gemini step has a new configuration section called Response format where you can decide if the output of the step should be in text or list format. When list format is selected, the new step Repeat for each can be used so that the flow can loop over the items of that list.

The Repeat for each step can also be used to loop over Google Sheet data row by row and run substeps.

Looping over data from a Sheet to draft an email for each person in the file

This improvement unlocks new possibilities for many use cases, including:

Create a task for each action item based on meeting notes.
Draft an email for each sales lead based on your sales tracker Google Sheet.

Getting started

Admins: Visit the Help Center to learn more about managing access to steps and starts in Workspace Studio.
End users: Try the feature in Google Workspace Studio. Visit the Help Center to learn more about the Ask Gemini step.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on June 2, 2026

Availability

Business: Business Starter, Standard, and Plus
Enterprise: Enterprise Standard and Plus
Education: Education Fundamentals, Standard, and Plus
Education Add-ons: Google AI Pro for Education; Teaching and Learning
Other Add-ons: AI Expanded Access*

*Starting July 1, 2026, users with AI Expanded Access licenses will have higher limits on usage of Workspace Studio.

Resources

Google Workspace Admin Help: Workspace Studio admin help
Workspace Studio Help: Get Started with Workspace Studio
Google Workspace Learning Center: Workspace Studio training and help
Google Workspace Blog: Introducing Google Workspace Studio: Automate everyday work with AI agents
YouTube: Google Workspace Studio Video Playlist
Discord Channel: Google Workspace Studio Discord

Google has officially rolled out the “Repeat for each” step in Google Workspace Studio, introducing native looping capabilities to AI automation flows. This upgrade removes the limitation of processing single entries, allowing no-code AI agents to dynamically iterate over arrays, bulk lists, and spreadsheets row by row. [1, 2]

Key Mechanics of the Update

New Response Format Section: The Ask Gemini step now features a Response format toggle. Users can specify if an output should be generated as traditional text or structured as a list. [1]
The “Repeat for each” Step: When a list format is active, this core step handles looping operations natively. The flow cycles through each item in the list sequentially and executes designated substeps for every entry. [1]
Google Sheets Row Integration: Beyond AI-generated lists, the Repeat for each function hooks into Google Sheets data natively. It can read spreadsheets row by row to trigger data updates or external communications automatically. [1, 2]

High-Impact Use Cases

Action Item Tracking: Scan unstructured meeting notes via Gemini, compile a list of action items, and loop through them to generate separate tasks for each stakeholder. [1]
Mass Personalised Outreach: Parse a sales tracker in Google Sheets row by row to pull unique client attributes and draft heavily contextualized emails for each individual lead. [1, 2]
Dynamic Document & Triage Workflows: Iterate through multiple file attachments, email logs, or form submissions to run conditional AI judgments—like categorisation or summary updates—on each item individually. [1, 2, 3]

You can build and experiment with these looping capabilities directly inside your automation environment by navigating to the official Google Workspace Studio dashboard.

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