AI note-taking is now available in Google Voice

“Take notes for me” is available in Google Voice for your phone calls. This powerful new feature records and transcribes calls, summarizes key points, and organizes action items, which are sent via Gmail and stored in the Voice app. This built-in tool eliminates manual note-taking, ensures critical details are never lost, and drives a highly professional customer experience.

This feature is available for new Voice users by default and requires manual enablement for existing Voice users. Admins can easily turn it on in the admin console at the domain, OU, or group level. Once turned on, eligible users will see the “Record” button become a “Notes” button during calls.

When you tap “Notes” during a Voice call, your conversation will be recorded and transcribed, while Gemini captures notes. When you hang up, you’ll get an email with your notes in the body of the email. You can then find the transcript, audio recording, and notes saved right inside the Voice app alongside call details.

Privacy, ownership, and consent

Post-call notes and transcriptions are strictly accessible only to the individual who initiated the AI capture. If multiple people start it, everyone gets their own separate artifact.
An audio disclosure (“This call is being recorded and captured by AI”) ensures all participants are fully informed the moment the feature is activated. Admins are able to customize the consent in the admin console. Admins can also customize the consent language to align with their company’s standards.

Note that this feature is only available in English at this time.

Getting started

Admins: This feature is OFF by default for existing Google Voice customers and can be enabled at the domain, OU, or group level. It is available by default for new Voice customers and can be turned off at any time. Visit the Help Center to learn more about letting Google Voice take AI notes for your users.
End users: End users need to turn on Workspace Smart Feature Consent in the account settings to gain access. Visit the Help Center to learn more about Take notes for me in Google Voice.

Rollout pace

Rapid and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 16, 2026

Availability

Available to all Google Workspace customers with Voice Standard and Voice Premier add-ons, as well as customers with Voice Standard standalone plans

Resources

Google Workspace Admin Help: Let Google Voice take AI notes for my users
Google Voice Help: Take notes for me in Google Voice

AI note-taking tools use artificial intelligence to automatically record, transcribe, summarize, and extract action items from meetings, lectures, or personal voice memos. By converting spoken audio or written content into structured documents, these applications eliminate the distraction of manual documentation so you can stay fully focused on the live conversation. [1, 2, 3, 4]

Types of AI Note-Takers

AI note-taking software generally falls into three main categories based on how it captures data: [5, 6]

Bot-Based Meeting Assistants: Software like Otter.ai or Fathom joins virtual calls (Zoom, Microsoft Teams, Google Meet) as a visible participant to record and transcribe live. [7, 8, 9]
Bot-Free Device Recorders: Tools like Jamie and Granola AI record system audio or microphone inputs directly from your laptop or phone without an external bot joining the call screen. [7, 9, 10]
Dedicated AI Wearables: Physical hardware devices like the Plaud Note attach to phones or clip onto clothing to transcribe in-person meetings and phone calls on the go. [11, 12, 13, 14, 15]

Core Features

Real-Time Transcription: High-accuracy speech-to-text engines convert spoken words into written text, complete with automatic speaker identification.
Smart Summarization: Long transcripts are distilled into quick executive summaries, structured chapters, and key decisions.
Automated Action Items: The AI detects commitments made during a talk and assigns tasks with specific names and priorities.
Interactive AI Chat: A search engine or chatbot interface allows you to query past notes across your entire library to instantly pull out facts or rewrite templates. [3, 7, 9, 16, 17, 18]

Leading Software Options

For Virtual Team Collaboration: Platforms like Fathom and Otter excel at providing free unlimited or deep collaborative call transcriptions, though they require a visible bot. [8]
For Discretion & In-Person Work: Jamie and Granola AI are ideal if you want clean summaries without awkward bot notifications. [7, 19]
For Audio and File Processing: Applications like Recall and NoteGPT specialize in condensing external content like YouTube videos, audio uploads, and PDFs into interconnected web maps. [2, 20]

A Crucial Legal Reminder

When using AI note-taking technology—especially tools that record live audio—ensure you comply with local wiretap and recording consent laws. Many regions require two-party or all-party consent before any recording can legally begin. [21, 22]

Best AI Meeting Notes and Summary Software, YouTube · AI Master · 2026 M02 12

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