Create content, schedule events, and coordinate tasks across

Create content, schedule events, and coordinate tasks across Workspace regardless of what app you are in

Completing a single task shouldn’t mean breaking your focus or switching apps. To keep you in the flow of work, Gemini can tackle complex tasks behind the scenes, working as an intelligent orchestrator across Workspace using the power of Workspace Intelligence. You can prompt Gemini to help from wherever you are working, including Google Chat, Drive, Docs, Slides, and Gmail*.

Before, you had to prompt within each individual app to get personalized AI help. For example, generating a personalized document with Gemini required being in Docs while building AI-powered spreadsheets required being in Sheets. Now, for example, with richer AI integrations across Workspace apps, Gemini can help you drive your work forward faster by creating personalized and formatted docs or beautifully designed slides without leaving Gmail. This functionality also will soon power the flows you build in Workspace Studio.

Now you can use Gemini across your Workspace apps to:

Create content: Generate formatted Google Docs, structured Sheets, or stylized Slides in the background, saved securely to your Drive.
- Example prompts:
  - When in Gmail (via the side panel) to create a doc: “Create a strategy brief for this project with goals, milestones and next steps.“
  - When in Gmail (via the side panel) to create a spreadsheet: “Create a tracker for this project in a new spreadsheet”
  - When in Docs (via the side panel) to create a deck: “Turn this proposal into an easy to read slide deck for my director using @presentation as a style reference.”
  - When in Chat (via Ask Gemini in Chat) to create a document: “Create a deck outlining Project Zebra with the latest updates”
  - When in Drive (via Ask Gemini in Drive) to create a document: “Create a customer insights deck from project Zebra using my project files including sheets, reports, and emails”
Conduct deep research: Synthesize complex data scattered across large folders or long threads into a summary report, complete with clear source attributions.
- Example prompts:
  - When in Docs (via the side panel): “Can you do deep research to see how this blog post compares to other content we have drafted internally and what competitors have published externally?”
Draft and send emails: Compose detailed emails based on meeting notes or active documents, open as a draft in Gmail or send it directly from the Workspace app you are in.
- Example prompts:
  - When in Docs (via the side panel): “Send an email to my sales team for their review and feedback”
Schedule your meetings: Find open times, schedule meetings, or resolve calendar conflicts when communicating with your teams without switching to your calendar.
- Example prompts:
  - When in Chat (via Ask Gemini in Chat): “Schedule some time for me to discuss next steps with product around launch timelines for our new customer support tool“
Keep track of your to-dos: Instantly log a reminder or create a to-do list, mapping them straight into Google Tasks.
- - When in Slides (via the side panel): “Based on the presented strategy, can you remind me to follow up with the Marketing team next week to see how the social campaign went?”

Data confidentiality: Your data is not reviewed by humans or used to train Gemini models.
Granular permissions: Gemini respects the authenticated user’s existing access permissions and sharing policies. If the user cannot access a document, neither can Gemini.
Human-in-the-Loop controls: For actions involving external communication or calendar commitments, such as sending emails or scheduling meetings, Gemini presents an interactive preview card, allowing users to review, edit, and confirm before execution.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) started on September 2, 2026

Availability

Business: Standard and Plus
Enterprise: Standard and Plus
Consumer: Google AI Pro (with the exception of scheduling functionality) and Google AI Ultra
Other Editions: Frontline Plus (only for scheduling functionality)
Education Add-ons: Google AI Pro for Education
Other Add-ons: AI Expanded Access

Note: Usage of advanced AI features across Workspace apps is subject to usage limits. At launch, this feature will be supported in English only. Support for more languages will be added in the future.

Resources

Google Workspace Blog: Less switching, more flow: 5 new agentic capabilities across Google Workspace apps

Build branded decks without having to leave Docs

Enterprise security and compliance controls are built-in:

Gemini now operates as an intelligent orchestrator across Google Workspace, allowing you to create content, schedule events, and coordinate tasks without ever switching apps. Powered by Workspace Intelligence, you can prompt Gemini directly from whichever app you are currently working in—including Google Chat, Drive, Docs, Slides, and Gmail. [1, 2]

Instead of forcing you to open separate applications to get personalized AI assistance, Gemini handles multi-app workflows behind the scenes so you can stay in your flow. [1, 2]

Key Capabilities Across Workspace

Create Content: Generate formatted Google Docs, structured Sheets, or stylized Slides right in the background while working from another app (like Gmail). Files are automatically and securely saved to your Google Drive. [1, 2]
Conduct Deep Research: Automatically scan and synthesize scattered data across large Drive folders or long email threads into a comprehensive summary report, complete with clear source citations. [1, 2]
Draft and Send Emails: Compose highly detailed emails using relevant meeting notes or active documents, and send them directly or open them as a draft in Gmail without leaving your active workspace. [1, 2]
Schedule Meetings: Identify open times, coordinate with team members, and resolve calendar conflicts natively inside your communications without opening Google Calendar. [1, 2]
Track To-Dos: Instantly log reminders or create structured to-do lists that map directly into Google Tasks. [2, 3]