Make a copy of a notebook in Gemini Notebook

Gemini Notebook users can now copy entire notebooks, including all associated sources and studio items, if they have copy permission for that notebook. This capability allows users to build upon existing work or templates shared by others. For example, a student can copy a notebook shared by a teacher, and then add their personal study notes and generate customized practice quizzes or flashcards to that copy, or a coworker can copy a notebook with foundational information and add on additional sources to tailor it to a specific project.

When you make a copy of a notebook, several key components are copied to the new user’s library. This includes sources and studio content.

A few notes:

Sources: Drive-based sources are only included if the user performing the copy has permission to access and copy the original Google Drive file.
Studio content: This includes studio artifacts like Audio Overviews, Video Overviews, Study Guides, Flashcards, Quizzes, and Slide Decks, plus artifact generation prompts and custom chat configurations.

Personal chat history and user-generated notes are not transferred to the new notebook. Additionally, a copied notebook does not sync with the original, so any subsequent updates made by the original owner do not overwrite the copied version.

Getting started

Admins: There is no admin control for this feature. Visit the Admin Help Center to learn more about turning Gemini Notebook on or off for users.
End users: Notebook owners can decide whether or not to allow other users to copy their notebooks in the ‘Allow copies’ section of the notebook sharing settings. Allowing others to copy notebooks is on by default. Visit the Help Center to learn more about creating notebooks in Gemini Notebook.

Rollout pace

Rapid Release and Scheduled Release domains: Available now

Availability

Available to all Google Workspace customers and users with personal Google accounts with access to Gemini Notebook

Resources

Google Workspace Admin Help: Turn Gemini Notebook on or off for users
Google Help: Create a private copy of a notebook
Google Help: Allow others to create a copy of your notebook

To copy an entire notebook in Gemini Notebook, simply open the notebook you want to duplicate and click the Copy button (located in the top-right corner, right above the chat panel). [1, 2]

Quick Step-by-Step Guide

Go to Gemini Notebook.
Open the specific notebook you want to copy (either your own or a shared one).
Locate the Copy button in the top-right toolbar above the chat.
Click it to immediately generate a private, independent duplicate in your account. [1, 2, 3]

What Gets Copied?

Sources: All referenced documents, links, and files.
Studio Content: Your generated materials, including Audio Overviews, Flashcards, Study Guides, and custom chat configurations. [2, 3, 4]

What is Left Behind?

Personal Notes: Individual notes do not transfer to keep them private.
Chat History: Your previous conversations with the AI inside that specific notebook remain cleared in the new copy. [2, 3]

Note: If you are trying to copy a notebook shared by someone else, the owner must have the “Allow copies” setting enabled in their sharing permissions for the button to appear. [3]

If you’d like, let me know: