Formats of acceptance letters by incoming auditor u/s 139(1) of Companies Act

By | December 31, 2016
(Last Updated On: December 31, 2016)

Eligibility Letter u/s 139(1) of the Companies Act, 2013

[ Illustrative Formats of acceptance letters to be submitted by the incoming auditor u/s 139(1) of the Companies Act, 2013 (the formats are illustrative only and not mandatory ) : Ethical Standards Board  of ICAI ]

 Illustrative Eligibility Letter u/s 139(1) of the Companies Act, 2013 in case of Appointment for Existing Client

[Date]

To The Board of Directors

[Name of the Company]

[Address]

Dear Sirs,

We thank you for your letter dated ____, regarding the proposed appointment of our firm as statutory auditors of ____________ (“the Company”) at the ensuing annual general meeting of the Company for holding such office from the conclusion of the said meeting until the conclusion of the ______ annual general meeting with respect to the financial years beginning April 1, 20XX and ending March 31, 20YY [ refer note -1 below]

We consent to being appointed as auditors of the Company.

As requested by you, and in accordance with the requirements of Section 139(1) of the Companies Act 2013 (“the Act”) read with Rule 4 of the Companies (Audit and Auditors) Rules, 2014, we certify that:

(1) We are eligible for appointment as auditors of the Company under Section 139 of the Companies Act, 2013 (“the Act”)and meet the criteria for appointment specified in Section141of the Act.

(2) We are not disqualified from being appointed as auditors under the Act or the Chartered Accountants Act, 1949 and the rules or regulations made thereunder.

(3) The proposed appointment will be as per the term provided inthe Act.

(4) If appointed, such appointment will be within the limits laid down by or under the authority of the Act.

(5) There are no pending proceedings against the firm or any partner of the firm with respect to professional matters of conduct under the Chartered Accountants Act, 1949 and the rules and regulations made thereunder.

(or)

The list of pending proceedings against the firm or any partner of the firm with respect to professional matters of conduct under the Chartered Accountants Act, 1949 and the rules and regulations made thereunder.

We also confirm that the Firm has been subjected to the peer review process of the Institute of Chartered Accountants of India (ICAI) and holds a valid certificate issued by the Peer Review Board of the ICAI – Copy enclosed.

Further, we would like to draw your attention to the announcement issued by the Institute of Chartered Accountants of India (ICAI) in terms of which the registration number of the firm as provided by the ICAI is required to be indicated in the resolution for appointment of auditors under the Act. Accordingly, you are requested to ensure that the registration number is indicated in the resolution for our appointment at the Annual General Meeting. For your information, our Firm Registration Number is ________.

Yours faithfully,

CC: Audit Committee


1 Refer to Illustration 2 of Rule 6 of the Companies (Audit and Auditors) Rules, 2014 for arriving at the permissible period for appointment.

 Illustrative Eligibility Letter u/s 139(1) of the Companies Act, 2013 in case of Appointment for New Client

[Date]

To The Board of Directors

[Name of the Company]

[Address]

Dear Sirs,

We thank you for your letter dated_____, regarding the proposed appointment of our firm as statutory auditors of ____________ (“the Company”) at the ensuing annual general meeting of the Company for holding such office from the conclusion of the said meetinguntil the conclusion of the 6th annual general meeting with respect to the 5 financial years beginning April 1, 20XX and ending March 31, 20YY.

We consent to being appointed as auditors of the Company

As requested by you, and in accordance with the requirements of Section 139 (1) of the Companies Act 2013 (“the Act”) read with Rule 4 of the Companies (Audit and Auditors) Rules, 2014, we certify that:

(1) We are eligible for appointment as auditors of the Company under Section 139 of the Companies Act,2013 (“the Act”) and meet the criteria for appointment specified in Section 141 of the Act.

(2) We are not disqualified from being appointed as auditors under the Act or the Chartered Accountants Act, 1949 and the rules or regulations made thereunder.

(3) The proposed appointment will be as per the term provided in the Act.

(4) If appointed, such appointment will be within the limits laid down by or under the authority of the Act.

(5) There are no pending proceedings against the firm or any partner of the firm with respect to professional matters of conduct under the Chartered Accountants Act, 1949 and the rules and regulations made thereunder.

(or)

The list of pending proceedings against the firm or any partner of the firm with respect to professional matters of conduct under the Chartered Accountants Act, 1949 and the rules and regulations made thereunder.

We also confirm that the Firm has been subjected to the peer review process of the Institute of Chartered Accountants of India (ICAI) and holds a valid certificate issued by the Peer Review Board of the ICAI – Copy enclosed.

Further, we would like to draw your attention to the announcement issued by the Institute of Chartered Accountants of India (ICAI) in terms of which the registration number of the firm as provided by the ICAI is required to be indicated in the resolution for appointment of auditors under the Act. Accordingly, you are requested to ensure that the registration number is indicated in the resolution for our appointment at the Annual General Meeting. For your information, our Firm Registration Number is ________.

Yours faithfully,

 

CC: Audit Committee

 Illustrative Eligibility Letter u/s 139(1) of the Companies Act, 2013 For Ratification of Appointment at Each Annual General Meeting

[Date]

To The Board of Directors

[Name of the Company]

[Address]

Dear Sirs,

We thank you for your letter dated ____, regarding the proposed resolution for ratification of the appointment of our firm as statutory auditors of ____________ (“the Company”) at the ensuing annual general meeting of the Company for holding such office from the conclusion of the said meeting until the conclusion of the next annual general meeting with respect to the financial year beginning April 1, 20XX and ending March 31, 20YY.

We consent to being appointed as auditors of the Company

As requested by you, and in accordance with the requirements of Section 139 (1) of the Companies Act 2013 (“the Act”) read with Rule 4 of the Companies (Audit and Auditors) Rules, 2014, we certify that:

(1) We are eligible for reappointment as auditors of the Company under Section 139 of the Companies Act, 2013 (“the Act”) and meet the criteria for reappointment specified in Section 141 of the Act.

(2) We are not disqualified from being reappointed as auditors under the Act or the Chartered Accountants Act, 1949 and the rules or regulations made thereunder.

(3) The proposed reappointment will be as per the term provided in the Act.

(4) If reappointed, such reappointment will be within the limits laid down by or under the authority of the Act.

(5) There are no pending proceedings against the firm or any partner of the firm with respect to professional matters of conduct under the Chartered Accountants Act, 1949 and the rules and regulations made thereunder.

(or)

The list of pending proceedings against the firm or any partner of the firm with respect to professional matters of conduct under the Chartered Accountants Act, 1949 and the rules and regulations made thereunder.

We also confirm that the Firm has been subjected to the peer review process of the Institute of Chartered Accountants of India (ICAI) and holds a valid certificate issued by the Peer Review Board of the ICAI – Copy enclosed.

Further, we would like to draw your attention to the announcement issued by the Institute of Chartered Accountants of India (ICAI) in terms of which the registration number of the firm as provided by the ICAI is required to be indicated in the resolution for appointment of auditors under the Act. Accordingly, you are requested to ensure that the registration number is indicated in the resolution for ratification of our appointment at the Annual General Meeting. For your information, our Firm Registration Number is ________.

Yours faithfully,

CC: Audit Committee

 Illustrative Eligibility Letter u/s 139(6) of the Companies Act, 2013 in case of Appointment as First Auditors

[Date]

To The Board of Directors

[Name of the Company]

[Address]

Dear Sirs,

We thank you for your letter dated_____, regarding the proposed appointment of our firm as the first statutory auditors of ____________ (“the Company”) at the ensuing Board meeting / extraordinary general meeting of the Company for holding such office until the conclusion of the first annual general meeting of the Company with respect to the financial year / period beginning ______, 20XX and ending March 31, 20YY.

We consent to being appointed as auditors of the Company

As requested by you, and in accordance with the requirements of Section 139 (1) of the Companies Act 2013 (“the Act”) read with Rule 4 of the Companies (Audit and Auditors) Rules, 2014, we certify that:

(1) We are eligible for appointment as auditors of the Company under Section 139 of the Companies Act, 2013 (“the Act”) and meet the criteria for appointment specified in Section 141 of the Act.

(2) We are not disqualified from being reappointed as auditors under the Act or the Chartered Accountants Act, 1949 and the rules or regulations made thereunder.

(3) The proposed appointment will be as per the term provided in the Act.

(4) If appointed, such appointment will be within the limits laid down by or under the authority of the Act.

(5) There are no pending proceedings against the firm or any partner of the firm with respect to professional matters of conduct under the Chartered Accountants Act, 1949 and the rules and regulations made thereunder.

(or)

The list of pending proceedings against the firm or any partner of the firm with respect to professional matters of conduct under the Chartered Accountants Act, 1949 and the rules and regulations made thereunder.

Further, we would like to draw your attention to the announcement issued by the Institute of Chartered Accountants of India (ICAI) in terms of which the registration number of the firm as provided by the ICAI is required to be indicated in the resolution for appointment of auditors under the Act at the Board meeting / Extraordinary General Meeting. Accordingly, you are requested to ensure that the registration number is indicated in the resolution for our appointment at the Board meeting / Extraordinary General Meeting. For your information, our Firm Registration Number is ________.

Yours faithfully,

 

CC: Audit Committee

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