Post Office Proforma for issue of Commemorative stamps
Post Office Proforma for issue of Commemorative stamps from Download
The Proposal Form for the Issue of a Commemorative Postage Stamp is a formal application used by individuals or organizations to request India Post to design and release a special, limited-edition postage stamp (103phc22m4… p. 1).
📋 Core Parameters & Target Categories
The proposal must categorize the requested stamp under one of four distinct criteria (103phc22m4… p. 1):
- Personality: Celebrating an individual of national or international importance (103phc22m4… p. 1).
- Institution / Organization: Recognizing historic universities, corporations, or governance umbrella bodies (103phc22m4… p. 1).
- Event: Commemorating milestones, historical incidents, or grand summits (103phc22m4… p. 1).
- Thematic: Showcasing cultural, historical, or environmental themes (103phc22m4… p. 1).
🔑 Key Fields & Information Required
1. Subject Details
- Stamp Profile: The proposed name must be written in both English and Hindi (Devnagari script) (103phc22m4… p. 1). Proponents must specify if a stamp or special cover on this subject was ever previously released (103phc22m4… p. 1).
- Category-Specific Metrics:
- For Institutions: Location, umbrella hierarchy status, and the exact milestone anniversary year (e.g., centenary) (103phc22m4… p. 1).
- For Events: Nature, exact timeline, inauguration/valediction dates, and the political participation level (e.g., Heads of State) (103phc22m4… p. 1).
- For Personalities: Full name, exact domain of work, nativity details, and certified dates of birth and death (103phc22m4… p. 1).
2. Proponent Profile & Date Suggestions
- Contact Matrix: Full name, office address, phone number, fax, and email ID of the applicant (103phc22m4… p. 1).
- Launch Blueprint: Proponents must suggest exactly three date options and name the target physical venue location for the launch ceremony (103phc22m4… p. 2).
3. Mandatory Enclosures
The application will be rejected unless accompanied by four distinct annexures (103phc22m4… p. 2):
- Annex A: A comprehensive written background brief spanning 700 to 1,000 words (103phc22m4… p. 2).
- Annex B: Fully authenticated source data pulled from official published Government records (103phc22m4… p. 2).
- Annex C: Physical visuals, drawings, designs, or high-resolution photos (103phc22m4… p. 2).
- Annex D: A digital soft copy of all of the above items provided on a CD or DVD (103phc22m4… p. 2).
💰 Financial & Purchase Commitments
Approval comes with a strict mandatory purchase obligation for the applicant (103phc22m4… p. 2):
- Minimum Order: Proponents acting for institutions, events, or requesting stamps on personalities must commit to purchasing a minimum of 1 Lakh physical stamps (103phc22m4… p. 2).
- Global Institutions: If the applicant is a global headquarters located outside India, they must guarantee a minimum purchase of stamps and philatelic ancillaries worth ₹25 Lakhs (103phc22m4… p. 2).
- Ancillary Options: The form contains pricing lists to commit to auxiliary items like First Day Covers (₹5 blank / ₹11 plus face value cancelled), Information Brochures (₹5), Presentation Packs (₹100), Deluxe Stamp Albums (₹300), and large display blow-ups (up to ₹4,000) (103phc22m4… p. 2).
- Payment: Must be deposited at least two months in advance at the nearest Head Post Office via cash, cheque, or Demand Draft (103phc22m4… pp. 2-3).
🛑 Strict Terms & Deadlines
- Timeline: The proposal must be submitted to the Philately Division at least 18 months ahead of the earliest suggested release date (103phc22m4… p. 3).
- Exclusivity: A commemorative stamp will never be issued twice for the same event, personality, or occasion, and it will never be reprinted (103phc22m4… p. 3).
- Design Control: India Post retains absolute final authority over the design layout (103phc22m4… p. 3). Religious symbols or name prefixes/suffixes (like titles) are strictly banned from being incorporated into the stamp design (103phc22m4… p. 3).
- Date Locking: Once a final date is officially set, it is completely locked and cannot be changed under any circumstances, as the stamp launches concurrently across roughly 1,100 national outlets (103phc22m4… pp. 3, 5).
🎤 Guidelines for the Formal Release Function
- Approval Requirement: India Post does not automatically organize a release event (103phc22m4… p. 4). Organizers must obtain explicit prior written approval to host a ceremony by submitting a minute-to-minute schedule, invitation drafts, and a dais layout well in advance (103phc22m4… p. 4).
- VVIP Protocol: Stamps can officially be unveiled by the Minister for Communications, senior Postal Board members, or VVIPs like the President, Vice-President, or Prime Minister (103phc22m4… p. 4).
- Mandatory Invitations: Organizers are legally required to invite local Members of Parliament (MPs) and State Legislature members, seating them strictly according to the official Warrant of Precedence (103phc22m4… p. 5). Members of the Philatelic Advisory Committee must also be invited (103phc22m4… p. 5).
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Post Office Proforma for issue of Commemorative stamps
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