Schedule meetings in a single click from conversations in Google

Schedule meetings in a single click from conversations in Google Chat

With help from Gemini, we’re making it easier than ever to schedule meetings directly from conversations in Google Chat.

When someone in a Chat conversation with up to five members suggests finding a time to meet, using a phrase such as “Are you free tomorrow afternoon to go over the proposal?” or “Let’s grab 15 minutes to discuss this in person”, Gemini automatically detects the intent to schedule a meeting, and underlines the relevant text. Hovering over the underlined text reveals a scheduling card that includes:

Suggested times: Up to three meeting times based on Google Calendar availability, with any conflicts clearly flagged.
Attendees: Guests are filled in from the conversation, including people mentioned by name.
Suggested meeting title: A suggested title based on the context of the conversation, which you can edit directly in the card.

Simply select a time and and click Schedule to create the meeting in a single click. A confirmation appears in the conversation, so everyone knows the meeting is booked. If you need to configure additional details, click Open in Calendar to finish scheduling the meeting.

Hover over the underlined text in a message to see suggested times, attendees, and a meeting title, then schedule the meeting in one click.

By helping you schedule meetings without breaking the flow of conversation, this feature enhances team collaboration and reduces context switching while streamlining one of the most common tasks in Google Chat. Some things to note:

At launch, this feature is available in Google Chat on the web (chat.google.com and Chat in Gmail) in English.
Suggestions appear in direct messages and in small group conversations with up to 5 participants.
To avoid being disruptive, Gemini only underlines messages with a clear request to set up a new meeting.

Getting started

Admins: This feature will be ON by default for eligible users. To use it, users need to have smart features and personalization turned on. There is no separate admin control for this feature. Visit the Help Center to learn how to manage access to Gemini features in Workspace services and how to turn Gmail, Chat, and Meet smart features and personalization on or off.
End users: Visit the Help Center to learn more about using Smart Actions in Google Chat.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) started on November 9, 2026

Availability

Business: Business Standard and Plus
Enterprise: Enterprise Standard and Plus
Other Editions: Frontline Plus
Other Add-ons: AI Ultra Access

Resources

Google Help: Learn how to use Smart Actions in Google Chat
Google Workspace Admin Help: Turn on or off Gmail, Chat, and Meet smart features and personalization
Google Workspace Admin Help: Manage access to Gemini features in Workspace services
Google Workspace Updates Blog: Use Help me schedule to easily set up a meeting time over email

how to schedule google meet meeting article thumbnail

Google Workspace introduced a Gemini-powered scheduling feature in Google Chat that allows users to book meetings in a single click directly from a conversation. [1]

How It Works

Intent Detection & Cards: Gemini detects meeting suggestions in chat text (underlining the phrase) and lets you hover to open a pre-filled scheduling card with up to three Calendar-based time slots and conflict alerts. [1]
Booking: Automatically populates attendees and context-based titles (editable) so you can book with a single click or open Calendar for further customization, which then posts a confirmation in chat. [1]

Availability & Requirements

Access & Scope: Available on the web (English only) for direct messages and small group chats of up to five people.
Settings: Enabled by default for eligible accounts, provided smart features and personalization are active. [1]

For complete release notes and setup details, visit the Google Workspace Updates Blog. [1]

If you’d like help turning on smart features and personalization for your Workspace account or troubleshooting why suggestions aren’t appearing, let me know!